Troy Athens Band Camp Policy Manual Policies & Guidance 15 May 2019 Document Purpose: 1. Ensure the safety of all students in the band program. 2. Ensure compliance with all laws, rules, & regulations. 3. Ensure compliance with all school district policies. 4. Provide guidance with future activities based upon past experiences. Locations of applicable policies: Troy Athens Policies TSD Board of Education Policies State of Michigan, Licensing and Regulatory Affairs (LARA) These are applicable while at band camp. Table of Contents Student Release Policy....................................................................................................................3 Behavior Management Policy....................................................................................................................4 Child Protection Policy....................................................................................................................5 Transportation Policy.....................................................................................................................6 Staff Job Descriptions............................................................................................................7 Chaperone Job Description.............................................................................................................8 Chaperone Job Descriptions (continued).............................................................................................................9 Chaperone Ratio Policy....................................................................................................................10 Adult Background Checks
Policy....................................................................................................................11 LARA Applicability Policy....................................................................................................................12 Pre-Camp Staff Training.................................................................................................................13 Health Services Policy.....................................................................................................................14 Camper Emergency & Routine Care Authorization..........................................................................................................17 Exposure Control Plan.......................................................................................................................18 Nutrition.................................................................................................................19 Program & Emergency Transportation.........................................................................................................20 Emergency or Disaster Response................................................................................................................21 Fire Drills......................................................................................................................25 Fire Evacuation Routes...................................................................................................................26 High Adventure..............................................................................................................27 Certification of Aquatic Supervisor..............................................................................................................28 Aquatic Emergency Plan.......................................................................................................................29 Student Release Policy Troy Athens Band Booster policy for releasing a student at any overnight event to an authorized adult, in the event that they need to leave early. This rule complies with R 400.11117 from the State of Michigan LARA Licensing Rules for Children's Camps. (3) A camp shall develop and follow a written plan to assure that a student is not released into the custody of another person without a written statement of permission from the authorized person. The plan shall include all of the following information: (a) When the student is to be released. (b) Where the student release is to occur. (c) How the release will occur. (d) To whom the student is to be released. It shall be the policy of the Troy Athens Band Camp to release a student to one of the student’s legal guardians. If a legal guardian is not available, then TABB will release an individual authorized by the student's parent or legal guardian. In the event that a student needs to leave the group event at an unscheduled time, his or her legal guardian will be contacted. The parent’s designee will be documented in the student registration by the staff member or parent volunteer. The band director and/or appropriate staff member shall then be notified as to the estimated time of departure. The student shall wait at the designated area for the appropriate adult providing transportation. When the adult arrives, the staff member or parent volunteer will verify that the name on the adult’s photo ID matches the name listed in the student registration. After verification of the name, the adult shall sign out the student. The student registration shall include the student's name, time leaving, time returning, and the name of the person the student is being released to.
Behavior Management Policy This policy complies with R400.11113 from the State of Michigan LARA Licensing Rules for Children’s Camps. R 400.11113 Behavior management. Rule 113. (1) A camp shall have and follow a written student behavior management policy. (2) A camp shall include in the policy methods for the positive behavior management of students. (3) A camp shall include in the policy a statement that a student shall not be deprived of food or sleep; shall not be placed alone without staff supervision, observation, and interaction; or shall not be subjected to hazing ridicule, threat, corporal punishment, excessive physical exercise, or excessive restraint. (4) A camp shall furnish a copy of the policy to all staff members. Band staff and parent volunteer adults shall treat students in a positive and encouraging manner. If a student’s behavior is disruptive, an adult will take them aside within view of others, and talk with the student, listening attentively to the student’s issue and ask how he/she would like to resolve it. If the the student does not know, the adult will offer two or three possible solutions, and ask the student how each would work for them. The adult will let the student solve the issue in any way that does not create a problem for anyone else. If the disruptive behavior continues, the adult shall bring the situation to the band director. A student shall not be deprived of food or sleep; shall not be placed alone without staff supervision, observation, and interaction; or shall not be subjected to hazing ridicule, threat, corporal punishment, excessive physical exercise, or excessive restraint. Child Protection Policy Troy Athens Band Booster Child Protection Law Policy. This policy complies with R400.11115 from the State of Michigan LARA Licensing Rules for Children’s Camps. The Child Protection Law, Act No. 238, Public Acts of 1975, as amended, being 722.621 et seq. of the Michigan Compiled Laws, and known as the Child Protection Law will serve as the guideline for discipline policies at band events. 1. Upon arrival of the student, the camp health officer will document a child whose physical condition is compromised by broken bone or swelling on the body. 2. The parent volunteers/chaperones and band staff shall also watch for any signs of child abuse or neglect. 3. If child abuse is suspected, follow the chain of command in reporting. If a student confides to you of having been abused or neglected, only relate this information to those in authority. Do NOT tell any other student or other staff member. 4. Students' records and applications shall be confidential. No one shall have access to the student’s files except with permission of the Director, or other designated official. 5. The student has a right to review and screen their own record. 6. This Child Protection Plan extends to all students to include those 18 years of age or older. DEFINITIONS IN ACCORDANCE WITH SEC. 722.621 OF MICHIGAN STATE LAW
“Child” - means a person under 18 years of age. “Child abuse” - means harm or threatened harm to a child’s health or welfare by a person responsible for the child’s health or welfare which occurs through non-accidental physical or mental injury, sexual abuse, or maltreatment. “Child neglect” - means harm to a child’s health or welfare by a person responsible for the child’s health or welfare which occurs through negligent treatment, including the failure to provide adequate food, clothing, or medical care. “Department” - means the State Department of Health and Human Services. ACTION TO BE TAKEN TO MAINTAIN SAFETY AND REPORT CHILD ABUSE OR NEGLECT 1. Immediately separate an alleged perpetrator from students until the incident is resolved, until the threat is removed, or as long as necessary to protect the safety and welfare of the students. 2. Immediately, the Band Director or designated official shall make an oral report following the guidelines set forth from the Michigan Department of Health and Human Services by reporting via phone call to 855-444-3911. 3. Within 24-hours a written report shall be made to the Department of Health and Human Services using form DHS 3200. 4. If a student appears to be injured, medical treatment will be given by the nearest medical facility. Transportation Policy By Personal Vehicle No student is permitted to drive to or from a band event that is not located at Troy Athens High School. When traveling by personal vehicle, the student's parent, or another adult that has been granted permission by the student’s parent, will drive the students to or from the band event. By Bus The only vehicles that will remain at camp will be those of staff and chaperones. No student will drive to / from camp nor will they leave a vehicle in the parking lot. Leaving during camp Students, staff, and volunteers are not permitted to leave camp unless approved by the director of bands, assistant director, or band camp chair. Emergency Policy In case of an emergency and the students needing to depart camp immediately, we will work with camp staff to transport students, staff, and volunteers as quickly and safely as possible. Upon assessing the situation, we will communicate with our busing agency to pick us up from the safest location possible. Staff Job Descriptions This policy complies with R400.11109 from the State of Michigan LARA Licensing Rules for Children’s Camps. Director of Bands:
Oversees all aspects of the band program including teaching students, overseeing staff, and coordinating with volunteers. We have 1 director of bands. Assistant Director: Assists director of bands with necessary teaching responsibilities and takes over when the director needs assistance. We have 1 assistant director. Caption Heads: Oversee large groups of students in similar sections. Brass, Woodwind, Percussion, and Color Guard are the specific captions. We have 4 caption heads. Instructors: Assists caption heads with necessary teaching responsibilities and takes over when the caption head needs assistance. We have 2-4 instructors per caption. Chaperone Job Description This policy complies with R400.11109 from the State of Michigan LARA Licensing Rules for Children’s Camps. Every chaperone’s primary responsibility is to ensure the safety of all the students. Chaperones will enforce the Troy Athens Band Booster Policy for Behavior Management. Chaperones must be familiar with the policies of the attended camp or event coordinator. Chaperone Requirements: Troy School District background check approval. DHS background check approval. Camp Pool Safety Training. Chaperone Guideline: It is suggested that chaperones be at least 21 years old. Additional camp chaperone duties include, but are not limited to, the following activities. Camp Registration: Update the student camp registration as needed. Note the time & date of every student that arrives or departs from camp. Camp Rehearsals: During student practices, chaperones will watch for signs that the students are over exerting themselves, encourage them to remain properly hydrated and to remain properly protected from the sun and other environmental dangers. If a chaperone notices any student in any of these situations, it should be brought to the attention of the student, the camp nurse, and/or the Band Director. Meals: Chaperones shall encourage students to eat adequately for the activity level at each event. They will note any students that skip meals or do not appear to be eating the necessary
amounts of food. Hydration: Chaperones shall encourage students to hydrate adequately for the activity level at each event. Sleeping: Chaperones will enforce the Troy Athens Band Booster lights out & quiet hours policy during any overnight events. The exact times may vary for each event as deemed appropriate. Chaperone Job Descriptions (continued) Activities: Chaperones will attend the various optional student activities. Camp specific events: Hay Rides: There must be at least 1 chaperone on each hayride. Pool: There must be at least 1 qualified adult staff member for every 10 students in the pool. Chaperones will supplement the camp staff to maintain this ratio. All events: Busing: It is preferred to have at least 1 chaperone on each bus. Hydration: Chaperones will assist with consolidating Gatorade at the end of the evening rehearsal and assist with placing the Gatorade in the camp freezer for overnight storage. Chaperones will also assist with retrieving frozen Gatorade each morning and assist with mixing Gatorade prior to the morning rehearsal. Chaperone Ratio Policy Troy Athens Band Booster Policy for Staff to Student Ratio at travel events. This policy complies with rule R400.11111 from the State of Michigan LARA Licensing Rules for Children's Camps. Camp and Overnight Trip Ratios: During the designated sleeping hours: There will be at least 1 adult for every 14 students. During the designated waking hours: There will be at least 1 adult for every 14 high school students. There will be at least 1 adult for every 10 middle school students. For combinations of the middle & high school students, there will be at least 1 adult per 10 students, no matter what the combination. When students are sleeping in multiple buildings of close proximity to each other, the staff to
student ratio of 14:1 will be maintained for the entire group with at least 1 staff member in each building. When students are divided in their sleeping arrangements by a significant distance, the student to staff ratio of 14:1 will be maintained for each group with at least 1 staff member with each sub group. Adult Background Checks Policy Troy Athens Band Booster Policy for Adult Background Checks. This policy complies with the Troy School District policy for adult volunteer background checks. The Troy School District year runs from July 1 through June 30 of the next year (Example: 1 Jul 2019 – 30 Jun 2020). There are three types of background checks. 1. Troy School District employee background checks. 2. Troy School District volunteer background checks via Michigan State Police Internet Criminal History Access Tool (I-CHAT). 3. Michigan Department of Human Services (DHS) background checks. Background check approval expirations. TSD I-CHAT background check approvals expire on June 30thof every year. DHS background check approvals will be considered expired 15 months after the date they are issued. New DHS background check approvals are required when current approvals will expire prior to the end of the school year in which a person is to work with the students. Troy School District employees with a TCN# from their employment background checks are not required to have the I-CHAT or DHS background checks. The band director will ensure that all adults working with the students have the appropriate background checks. For every specific event, the event chairperson will also ensure that all adults working with the students have the appropriate background checks. All non-TSD employees that will be with students for a significant length of time without a TSD employee being present, or will be with students on a regular basis, will be required to have an approved I-CHAT background check and an approved DHS background check. Adults that are required to have the I-CHAT & the DHS background check approvals includes, but is not limited to, the following groups (exclusive of TSD employees): All band staff. All overnight camp chaperones. TABB will maintain a record of all current background check approvals. A complete list of approved adults through the I-CHAT system is maintained by the Troy School District and available to the staff at every school office. For adults not in the TABB list with approved
background checks, the band director or event chairperson will submit the list of names to the office staff for background check approval verification and, once verified, will add those names to the TABB record for reference throughout the remainder of the school year. LARA Applicability Policy Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11106 from the State of Michigan LARA Licensing Rules for Children's Camps. TABB will ensure that we are working under a state of Michigan license under the following conditions: Overnight camp: When the camp exceeds 12 hours per day for 5 or more days, including at least 1 overnight, in any 14 day period. Day camp: When the camp exceeds 4 hours but less than 24 hours per day for 5 or more days in any 14 day period. TABB will either obtain a license through LARA or work with a camp to operate under their existing license. Pre-Camp Staff Training Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11109 from the State of Michigan LARA Licensing Rules for Children's Camps. Pre-Camp Training Director: Adam Cable Days at Camp: 6 Date Time Duration Location Instructor Topic
Must include: camp philosophy & objectives, child age level characteristics, camp policies & procedures, general first aid and staff part in health policy, emergency procedures, child protection law, discipline policy, and basic water safety for any one who will be an official observer at waterfront. Health Services Policy Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11119 from the State of Michigan LARA Licensing Rules for Children's Camps. The Troy Athens Marching Band Camp Health Officer who holds certification as a registered nurse and is currently in CPR will be residing full time with the chaperones at Echo Grove. The Health Officer shall be on duty at the camp at all times while the camp is in session. The Health Officer shall remain with the group, or keep the fellow adults apprised of their whereabouts on camp property when the group may split up. Possible Health Officer Qualifications: Physician: Licensed to practice in Michigan & CPR Registered Nurse: Certified to practice in Michigan & CPR Practical Nurse: Licensed to practice in Michigan & CPR EMT: Licensed to practice in Michigan & CPR Camp Health Officer - An adult with Basic Standard First Aid & CPR 2019 Designated Health Officer: Joan Van Kampen Registered Nurse Emergency Services In the event of an emergency or serious injury, the Health Officer or Band Camp Director will make the decision to call EMS or to transport the individual(s) concerned for medical treatment. EMS service is available by calling 911. Other transportation may be provided by an Administrator’s vehicle. If advanced emergency services are required, the closest 24-hour
emergency room is: Crittenton Hospital Emergency Room 1101 W University Dr, Rochester Hills, MI 48307 (phone #: 248-652-5311). If an EpiPen is administered while at camp: 911 must be called. The person receiving EpiPen treatment must be transported to the hospital for continued treatment. Family must be notified. Parent Notification Camper’s parents or legal guardians will be notified by the band director or camp chairperson as follows: 1) Immediately in the event of death. 2) Immediately following the decision to transport to the hospital. 3) The day following an overnight illness requiring the Health Officer’s attention. 4) As soon as possible if the Health Officer recommends that camper returns home due to serious injury or illness. 5) At Health Officer’s discretion in other matters that require their attention related to the health of their child. Daily Observation It is each chaperone’s responsibility to be aware of each of the camper physical conditions on a daily basis. Any changes in appearance, appetite, activity level, behavior patterns, or health habits are to be reported to the Health Officer. The Health Officer will investigate the situation further. Screening of Campers All campers will be screened by the Health Officer within twenty-four hours of their initial arrival at camp. This screening will include a review of the camper’s health history, a general physical assessment, a discussion of health needs with the camper, and a checking in of all medications. The Health Officer shall be alert to the signs of communicable disease in the camper. First Aid & Health Care Supplies Emergency first aid supplies will be located with the group during group activities, this includes the following areas: • Full Rehearsals • Dining Hall Meals When campers are located in separate areas, the Health Officer will keep the first aid supplies with him/her. All medications will be kept by the Health Officer in a locked container if it is not medically contracted to do so (such as EpiPens & asthma inhalers). Medication Storage & Administration All campers' medications must be turned into the Health Officer. They should be in the original container with the dosage and frequency marked. The medication supply should be no larger than to last 1-2 days beyond the camp time frame. The Health Officer is responsible for keeping all prescription drugs and medications under locked storage. The Health Officer will prepare and dispense medications to the appropriate persons at the appropriate times (typically at mealtimes). Those campers who receive bedtime medications will visit the Health Officer in his/her cabin between 9:00 pm and 10:00 pm to obtain them. Campers must take controlled substances under the direct supervision of the health officer. Campers cannot refuse to take prescribed medications as written on the prescription and agreed to by the parents. Campers are not allowed to supply or hold their own medications (except as noted when medically contracted to do so). All medications not under the direct control of the health officer will be confiscated. Medications needed for routine health problems will also be dispensed by the Health Officer. End Of Camp Follow Up The Health Officer will return all medications once the group has returned to Athens High School before the students are released to their parents and check at that time for any continuing problems that should be taken care of once home. Parents will be able to talk to the Health Officer if there is anything they need to know. Camper Emergency & Routine Care Authorization Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11127 from the State of Michigan LARA Licensing Rules for Children's Camps. Athens Band Health & Emergency Form Student Name: _____________________________________ Birth Date: __________ Sex______ Age_____ Home Address: __________________________________________ City: _____________ Zip: __________ Parent or Guardian____________________________________ Home Phone: ________________________ Work Phone: _________________________________ Cell Phone: _________________________________ Insurance Carrier: ______________________________ Group #_____________ Plan code_____________ Name on Card: _________________________________Coverage #_______________________________ Family Physician: ___________________________ Office Phone: _________________________________ Emergency Contact (if parent listed above is not available) ________________________________________ Relation: __________________________________ Phone: _______________________________________ Section I – Health History (Please indicate if your child has any of the listed difficulties: __ Diabetes __ Migraine Headaches __ Hemophilia __Heart Problems __ Asthma __Seasonal allergies
__ Seizures __Insect Sting Allergy, Reaction: ____________________________________________ __Penicillin Allergy, Reaction: ______________________________________________ __Food Allergy, Reaction: _________________________________________________ If you answered yes to any of the above, please explain and indicate action to take if aggravated while in the care of band personnel. _______________________________________________________________________________________ Are immunizations up to date? __ Yes __ No Date of Last tetanus: _______________________ Name of Medication Reason for Medication Breakfast Lunch Dinner Bedtime Other
Parent Authorization and Consent
My Student may receive the following non-prescription medications. Cross off any that you do NOT give permission for your student to receive: Tylenol (acetaminophen) or Motrin (Ibuprofen) Tums or Benadryl Cream or Benadryl Tablets Triple Antibiotic Ointment Aloe Vera Gel or other sunburn remedy Hydrocortisone Cream Imodium
The information contained in the above section is correct to the best of my knowledge, and the person herein described has permission to engage in all prescribed camp activities, except as noted. In the event that I cannot be reached in an emergency, I hereby authorize such medical and/or surgical treatment as required for the aforementioned student by any physician to whom this form is presented. Parent / Guardian Signature Date:
Exposure Control Plan This information is provided to adults active in the Troy Athens Marching Band program in partial compliance with OSHA's Bloodborne Pathogen Standard. It is the intent of this policy to educate people about issues related to exposure to body fluids, to use management techniques and equipment to minimize exposure risks for adults and students, and to monitor individuals' use of these techniques. This plan recognizes universal precautions as an effective control measure. This describes the application and monitoring of potential sources of risk in the band program, the steps taken by TABB to protect everyone involved, and the actions taken by TABB if blood or body fluid exposure occurs. TABB health officers can reasonably expect to come in contact with blood and other body fluids. The potential for exposure to transmitted diseases is greatest for these people. Consequently, the program follows these practices: Members of the TABB adult volunteers and staff are oriented to the potential for exposure by the band director. A record of who received the education and its content is kept for the school year. Orientation includes: A. Identification of risk areas: Contact with blood-borne pathogens (e.g., hepatitis, HIV), Contact with airborne pathogens (e.g., common cold, TB), contact with surface-borne pathogens (e.g., staph infections). B. Education about the nature of the risk: Method of transmission, virulence of pathogens, resistance factors related to potential host, symptoms and information sources which provide clues to potential risk areas. C. Work practices designed to minimize exposure: 1. Availability of personal protective equipment (PPE) – Gloves, CPR mask, Antimicrobial soap, (eye, nose, and mouth) shield, Body fluid spill clean-up kits. 2. Double-bagging via red bag and disposal procedure for hazardous waste. 3. Screening individuals who come to the program. 4. Requiring participants to provide health information. 5. Use of universal precautions by staff. D. Behavior expected from employees to minimize risk: 1. Use of PPE A. Gloves are used when in contact with body fluids or providing skin treatment (e.g., applying medication to poison ivy, washing a rash). B. CPR mask is used to provide CPR/artificial respiration. 2. Minimum 15 second hand washing with antimicrobial soap after: Removing gloves, Contact with potential risk, unprotected contact with any body fluid. 3. Minimum 60 second hand washing with antimicrobial soap after blood splash. 4. Use of body fluid spill's clean-up kit. 5. Vaccination to protect from hepatitis B. 6. Performing job tasks in a manner which minimizes/eliminates exposure potential. Nutrition Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11131 from the State of Michigan LARA Licensing Rules for Children's Camps. Three meals will be provided each day in the camp dining hall. Snacks will also be provided on some days. The camp shop, Froggies”, has additional food available for sale periodically during camp. Campers are encouraged to bring additional snacks to be stored under their bunks that they can access any time they are in their cabins. Meals will be served in 3 lines through the kitchen and taken across the hall to the cafeteria. A salad bar is available at every meal. Students are allowed & encouraged to return for seconds if desired. Staff members will sit in the cafeteria with the children.
Special dietary problems will be handled under directions from the camper's parents. The camp health officer is responsible for checking that the diet provided meets camper needs. The entire menu for the week at camp will be posted on the Band Camp calendar which is available at the following address: https://www.troyathensbands.com/calendar.html Meal Schedule: 7:30 AM Breakfast 12:15 PM Lunch 5:15 PM Dinner Snacks will vary daily, but are typically served in the evening. Energy drinks are prohibited. These include highly caffeinated drinks, but not common soft drinks. Reference: https://en.wikipedia.org/wiki/Energy_drink Program & Emergency Transportation Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11143 from the State of Michigan LARA Licensing Rules for Children's Camps. All campers will be transported to and from the camp by a Troy School District bus or, in special circumstances, their own parents (summer school students, leaving early, etc). Designated Emergency Vehicles: Will be registered, have a full tank of gas, be insured, and have seat belts for every person. Emergency Transportation and Services: In the event of an emergency or serious injury, the Health Officer or Band Camp Director will make the decision whether to call EMS or to transport the individual(s) concerned for medical treatment using the designated emergency vehicle. In emergencies EMS will be used when possible. The staff will take along if possible the parent release form, insurance information and health history form along with any medication the camper has at camp. A chaperone will attend to patients in transit when possible. The hospital's medical staff are available on a twenty-four hour basis and will be called to alert them to our campers arrival. Administrative staff at camp will contact parents. A chaperone will accompany any person sent by ambulance to the hospital. Emergency or Disaster Response
Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11149 from the State of Michigan LARA Licensing Rules for Children's Camps. Fire Emergency Campers, if you see a fire. Get out to safety! Call a staff member! (If no one is around send 2 runners to find help) Tell other cabins near yours of the danger and send them to the waterfront cross. Walk quickly away from fire and meet your group at the waterfront cross. Do NOT stay to fight the fire. Go directly to the waterfront cross. Campers, If you hear a fire alarm, Stop what you are doing! Stay calm. If time permits, wear shoes. Walk quickly, follow a main path or road, and meet at the waterfront cross. If the fire is near the waterfront cross, then head to the welcome center. Staff, if there is a fire in a cabin, get the campers out to safety. If fire is large or spreading… Get everyone (including yourself) out to safety! Alert other staff/adults in the area. Gather campers in your area and calm everyone! (Bring shoes if time allows) Dial 911 on your cell phone. Evacuate to the waterfront cross. If that area is blocked, then head to the welcome center. If the fire is small, then… Have campers exit the cabin or other building. Tell campers to alert other staff members. Send 2 runners for help to the welcome center & send all other campers to the waterfront cross. Use a fire extinguisher by pulling out the pin, aim hose at base of fire and squeeze the trigger while sweeping side to side. If the fire is not out - evacuate and call 911 on your cell phone. If fire is out - send for other fire extinguishers to make sure the fire stays out. Report incident to office. Calm campers and reassure everyone. Bad Weather For Campers: If you hear a warning for bad weather, 1. Stop what you are doing! Stay with the adult or group you are with. Stay calm. 2. Walk quickly on a main road or path. 3. Listen to staff and do as they say. 4. If you cannot get to a cabin, lay in a low spot on the ground.
5. Listen for the all clear to signal that it is OK and meet at the flagpole. For Staff: If there is a tornado or storm watch, 1. Meet your campers at your cabins. 2. Report to the band camp director or camp chairperson if anyone is missing. 3. Keep everyone calm and ensure they continue to have fun. 4. Do not leave your building without permission. If there is a tornado or storm warning, 1. Gather any campers you are with and take them to the nearest storm shelter (Welcome Center or 2. Dining Hall). If you cannot get to a cabin, take cover in a low area or on the west side of a cliff. 3. Do not move to another building unless you are told to do so. 4. Huddle campers in the centerof the building. 5. Put mattresses over you if the weathersounds threatening. 6. Try to keep everyone calm. Make a list of everyone with you if possible. 7. Wait until you are told to relax & go back to your cabin bunks. 8. 9. Wait until someone gives you an all clear to come out. 10. If the storm does damage to your cabin, evacuate to the next cabin. If anyone is injured send staff to phone 911 for help. Missing Camper For Staff: If you cannot locate a camper, 1. Do a quick check of the area. 2. Ask other campers for information. 3. Check with other staff/adults in the area. 4. Let an administrative group member know you are looking for a camper. 5. Check all their favorite places and other camper cabins. 6. If you do not find the camper within 10 minutes let the administrative staff know. 7. If they do not find the camper in 15 – 20 minutes they will do a fire drill and start a lost camper drill. Lost Camper Drill 1. Your group leadership will set up a contact person in the office. 2. Run a fire drill to bring in all campers and staff to the flagpole. 3. Ask campers for more information about missing campers. 4. Calm everyone and have two staff supervise campers and lead songs 5. Organize searchers to: 1. Check each area and building in camp. 2. Use vehicles to search dirt roads coming into camp. 3. Cover the beach area. 4. Check all trails and roads. 6. Set up lines of people to sweep through wooded areas. Searchers will: 1. Call the camper’s name as they search. 7. Report in to pass along information and get their next assignment. 8. Continue to search until you hear a blast of fire alarm or a whistle. When camper is found,
The camper will be treated “gently” and the situation will not be discussed with the camper until an administrative group person is present. The fire alarm and whistles will be sounded to call in the searchers. Campers will go on with programming. If a camper is not found, then the Band Camp Director will contact local police and the parents/guardians. Waterfront Emergency In the case of a lost swimmer. Water Search, The Echo Grove lifeguard organizes and controls the search. See the Echo Grove waterfront policies that follow. Tornado Emergency See the Echo Grove emergency procedures that follow. Fire Drills Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11149 from the State of Michigan LARA Licensing Rules for Children's Camps. The Troy Athens marching band staff and students will follow the Echo Grove fire drill policy while on site at Echo Grove. See the Echo Grove emergency procedures that follow. Fire Evacuation Routes Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11223 from the State of Michigan LARA Licensing Rules for Children's Camps. The Troy Athens marching band staff and students will follow the Echo Grove fire evacuation policy while on site at Echo Grove.
See the Echo Grove emergency procedures that follow. High Adventure Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11401 from the State of Michigan LARA Licensing Rules for Children's Camps. The Troy Athens marching band staff and students will follow the Echo Grove high adventure policy while on site at Echo Grove. The Echo Grove policy is listed here: Certification of Aquatic Supervisor Troy Athens Band Booster Policy for LARA compliance. This policy complies with rule R400.11405 from the State of Michigan LARA Licensing Rules for Children's Camps. The Troy Athens marching band staff and students will follow the Echo Grove Certification of Aquatic Supervisor policy while on site at Echo Grove. An Echo Grove staff member will be the aquatic supervisor. The Echo Grove policy is listed here: Aquatic Emergency Plan Troy Athens Band Booster Policy for LARA compliance.
This policy complies with rule R400.11411 from the State of Michigan LARA Licensing Rules for Children's Camps. The Troy Athens marching band staff and students will follow the Echo Grove fire policy while on site at Echo Grove. Troy Athens Chaperones will undergo aquatic emergency training prior to any aquatic activities so they can assist the aquatic supervisor. The Echo Grove policy is listed here: Applicable Echo Grove Policies
Challenge Course Area Echo Grove’s high ropes course, climbing tower, low ropes elements and the setting in which they are placed make Echo Grove an ideal place for people of all ages to work on and improve areas such as teamwork, personal development, confidence building, and leadership skills. Our number one goal as staff in these areas is the campers safety and secondly to build them up and encourage them. This section will provide the reader with basic knowledge regarding the challenge course area: Important Safety Rules: The whole area surrounding the challenge course area is a “no Go” area for unaccompanied guests. Signs are posted around the area stating that no one is permitted in this area in the absence of authorized EG. No individual should ascend the climbing tower or high ropes unless he or she is accompanied by at least one other responsible EG. This is an Echo Grove policy implemented for staff and participant safety. At least one two-way radio should be available at the ropes course at all times in case of an emergency. If an injury should occur, immediately notify core staff assigned so that they may evaluate the injury and call for the health officer if necessary. Responsibilities of SMT: All SMT will at some point be assigned to work the ropes courses or rock wall. It is imperative to come prepared with tennis shoes on, no excuses. Upon arrival to the area, each SMT must put on a harness and helmet before campers arrive. This allows one to assist with putting helmets and harnesses on campers as well as jump in to belay if necessary. It is always important to check in with the core staff to find out what responsibilities will be assigned for the day. At the end of the session, it is everyone’s responsibility to help with take-down, cleanup and putting away of equipment. Remember to check with the core staff to see that everything has been completed before being dismissed. When in operation, boundaries are set at both the climbing tower and the high ropes course for safety reasons. No person should enter either of these areas without a helmet on, no exceptions. It is also best to keep these areas as clear of people and equipment as possible. Helmets must be worn at all times by facilitators, participants and anyone within the boundary areas. Red and blue helmets are used for participants and white and yellow for trained belayers or facilitators. This enables easy distinguishing of staff from participants. The helmets adjust at the back of the head and at the chinstrap. A good fitting helmet will make little or no movement when the participant shakes their head but should not choke them when they look up.
Fudge Harness at the high ropes or Gym Dandy Harness for the rock wall must be worn by each participant. They are fully adjustable and fit most people. In the event of a harness not fitting a person or not being able to locate their hip bone, the full chest harness should be used. Low Ropes Safety Spotting is required at several low ropes elements. The stance for spotting is one foot forward and one back with weight through both hips. Your back should be straight and knees should be slightly bent. Arms should be extended out in front with elbows slightly bent and hands forming spoon shapes. The “willow in the wind” activity is an excellent method of practicing spotting and for the facilitator to detect any weak spotters. Swimming Program Important Safety Rules: A certified lifeguard and a minimum of 2 adults must be on duty at all times when any pool activity is in session. The pool area is to remain locked at all other times. A ratio of one lifeguard per 50 patrons is to be observed at the pool in addition to one spotter per 10 patrons during the summer program. Pool capacity is not to exceed 175 patrons. All rescue equipment bust be available before a pool activity is performed this includes: A rescue tube for each lifeguard a throw-able flotation device (ring buoy) A 2 way radio and emergency phone A rescue backboard with head immobilizer A whistle for each lifeguard and spotter a megaphone A first aid kit including gloves, resuscitation mask and cold pack The pool is not to be operated on the detection of a thunderstorm or other adverse weather conditions such as severe wind or fog. The pool will remain closed for 30 minutes after the last lightning bolt or roll of thunder. Wheelchairs at the pool area must have the brake set, any safety belts or ties undone and a block set in front of the wheel to prevent accidental rolling. Pool Maintenance: The pool's chemical monitor (cat 5000) is to be checked before every pool activity. The chemical count should read: Chemical Minimum ideal maximum
PH (ppm) 7.3 7.5 7.8
Chlorine (PPM) 1.0 1.5 2.0
Program Objectives: Instructional: camper activity giving all involved the opportunity of learning how to swim or
increasing swimming ability. Recreational: Pool activities available during scheduled activity periods or free time periods Staff pool activities available with agreement of the camp administration and appropriate lifeguard supervision is required. Whistle Commands: Patrons are advised to STOP, LOOK, & LISTEN when they hear a whistle. whistle blast = attract the attention of a patron To get the attention of a patron in order to issue further instructions. This should be accompanied by looking directly at the patron involved and pointing to them. The other lifeguards are not required to react to this situation. whistle blasts = lifeguard is leaving their station and needs their zone covered Indicate that you are leaving your guarding station and need another lifeguard to cover your zone. A lifeguard can only leave their guarding station for a situation involving a rescue, illness, injury or personal concern to either a patron or the facility or themselves. Whistle blasts = lifeguard is performing a rescue and needs assistance. Indicates that you are performing a rescue with which you require additional help. The person at the check-in table, aided by the spotters, will use the megaphone to cease any activity by the other pool patrons and start them exiting the pool in a calm controlled manner so as not to interfere with the rescue. At least one lifeguard must continue scanning the pool until all patrons have exited. A spotter will automatically bring the backboard to the edge of the pool in case it is needed. ONE LONG whistle blast = indicates the end of a swimming session. Pool Personnel: lifeguard: A person certified with an A.R.C LifeGuard Training and CPR for the Professional Rescuer, or the equivalent. Spotter: An adult observer, (aged 16 and over), who has completed the A.R.C Community Water Safety Course or equivalent. Used in addition to certified lifeguards to increase the safety of the patrons using the facility, spotters operate under the direct supervision of certified aquatic personnel. A spotter’s responsibilities are: Enforcing pool rules overseeing disciplinary actions of patrons provide nonprofessional care and assistance to patrons Additional surveillance of aquatic activities clearing the pool and supervising patrons during a rescue. Call 911 from the emergency phone at the pool side if instructed. Call the Camp Director & Health Officer on the two way radio if instructed. Pool Operating Procedures: The pool is supervised by American Red Cross (A.R.C) certified lifeguards and will therefore be operated under the guidelines and techniques of this training. The A.R.C lifeguards will be required to operate under the Emergency action Plan of the Echo
Grove Pool Facility in addition to their training, Pool Rules: Every camper must sign in and out of the pool area No swimming unless a lifeguard is on duty No running on the deck no diving except from the diving board No glass, food or drinks in the pool area no pushing people into the pool no excessive horse play No hanging on the roper or blue wall Smile, be happy & have fun Deep Water Challenge: The Echo grove pool is divided at the 5 feet mark by a floating life line. All patrons wishing to swim in the deep end, need to successfully complete the deep water challenge which will be indicated by wearing a colored plastic wristband. The deep water test consists of: Tread water for one minute swimming 20 yards on the surface of the water; 2 widths of the pool with a recognizable stroke. If the camper is not a strong swimmer, do not pass them during the deep water test. Encourage them to practice more!! Fecal/Vomit Contamination: If POOP (Code Brown) or PUKE (Code Confetti) is detected in the pool, CLOSE THE POOL IMMEDIATELY and remove all patrons from the pool By means of the 2-way radio, inform the Aquatics & Program Director that we have a CODE at the pool. Remove the contamination as much as possible with a net or scoop – dispose of in a sanitary manner. Shock the pool in the manner described on the product packaging equal to the pool volume of 150,000 gallons. Allow at least 24 hours before trying to balance the chemical levels of the pool. Before reopening the pool, make sure disinfectant and PH readings are at safe levels. Emergency procedures: If possible, all injuries are transported to the clinic where the health officer will assess the situation. If transporting the injured party is inappropriate, contact the health officer by means of the 2-way radio requesting their presence at the scene immediately. During the time of the incident, pool activities can still proceed if the appropriate ratio of one lifeguard per 50 patrons & spotter per 10 patrons is available. If the appropriate number of staff is unavailable, close the activity until other staff arrives. Waterfront Program
Important safety rules: No swimming at the waterfront A certified lifeguard MUST be on duty at all times when any waterfront activity is in session. A minimum of 2 staff members must be present at any waterfront activity with whistle in hand. A ratio of one lifeguard per 50 patrons is to be observed at the waterfront in addition to one spotter per 10 patrons during the summer program All rescue equipment must be available before a waterfront activity is performed. This includes: a lifeguard rescue tube a flotation device (ring buoy) or a form of shepherds hook a 2-way radio a rescue craft a whistle on all staff backboard with head immobilizers Each waterfront participant must wear a life jacket for all waterfront activities like the pool all campers on the boat must sign in and out the waterfront is not to be operated on the detection of a thunderstorm or other adverse weather conditions such as severe wind or fog. The waterfront will remain closed for 30 minutes after the last lightning bolt or roll of thunder. Wheelchairs at the waterfront area must have the brake set, any safety belts or ties undone and a block set in front of the wheel to prevent accidental rolling. Waterfront Activities: All waterfront patrons must sign in with an EG staff member before taking out any equipment. Each patron’s name is then put on a dry erase board indicating what equipment they are using so that all patrons are accounted for. canoes paddle boats pontoon boat rides fishing kayaks Program Objectives: Instructional: Camper activity giving all involved the opportunity to participate in waterfront activities in a supervised environment. Basic skills included will be described in canoeing operating procedures. Recreational: All five waterfront activities available during scheduled activity periods or free time periods. Operating procedures for each activity will be explained by a lifeguard prior to participation in that activity. Emergency Procedures All injuries are transported to the clinic if possible, where the health officer will assess the situation. If transporting the injured party is inappropriate, contact the health officer by means of the 2-way radio requesting their presence at the scene immediately. During the time of the incident, waterfront
activities can still proceed if the appropriate ratio of one lifeguard per activity is available. If the appropriate number of staff is unavailable, close the activity until other staff arrive. Boating operating procedures Canoeing safety Rules: Obey all requests of the lifeguards everyone in the canoe must wear a personal flotation device (life jacket). Only campers who have successfully completed the deep water challenge at the pool have access to the canoes (Successful completion indicated by wrist band) Campers without deep water bands may use the canoes with a responsible adult staff or volunteer. Maximum of three people per canoe. Two paddlers and one passenger. Minimum of two people per canoe No standing in a canoe In the case of a canoe capsizing or a person falling overboard, remain in contact with the canoe at all times unless it is unsafe to do so. Only canoe within the designated area as defined by the lifeguard. Remember this basic rule: “if you can’t see the lifeguard, the lifeguard can’t see you” Basic Canoeing Instruction: Should be offered to everyone before canoeing Place the handle end of the paddle under your armpit. Extend your arm along the shaft and grasp the shaft securely where that hand is located. Place your other hand on the handle of the paddle which was under your armpit. Reaching slightly forward, enter the surface of the paddle blade into the water. Draw the paddle back through the water keeping the blade completely submerged until it is in line with your body. Remove the blade from the water and repeat this process which is called a stroke. Each person should stroke rhythmically at the same time as one another. One person should paddle on each side of the canoe to go in a straight line alternate paddling sides to reduce fatigue to turn right: both people paddle on the left to turn left: both people paddle on the right Paddle Boat Safety Rules: Obey all requests of the lifeguards everyone in the paddle boat must wear a personal flotation device (life jacket) Maximum of four people per paddle boat. If compliant with craft capacity, regulations are located on identification tags. Two paddlers in the front and two paddlers in the rear. minimum of two people per paddle boat. no standing in a paddle boat. in the case of a paddle boat capsizing or a person falling overboard, remain in contact with the craft at all times unless it is unsafe to do so. only paddle within the designated area as defined by the lifeguard. Remember this basic rule:
“If you can’t see the lifeguard, the lifeguard can’t see you” Pontoon Boat Operating Procedures: Obey all requests of the lifeguards everyone on the pontoon must wear a personal flotation device (life jacket). Only certified lifeguards who have been authorized by the camp administration can operate a pontoon boat. All pontoon boat operators must have received a power boating safety course which includes all marine laws in the state of Michigan as well as Lakeville Lake rules and laws, or provide evidence of similar instructional courses or experience. The pontoon operator must ensure that these items are on board the boat before departure: sufficient gas and oil a flotation device for every passenger a signaling device (air horn) a fire extinguisher a 2 way radio an anchor a set of paddles approximate craft capacities are noted on the identification tag of the boats. Everyone must have access to a seat. The pontoon must travel in a counter clockwise direction around the lake staying at least 100ft away from the shoreline. Kayaking Safety Rules: obey all requests of the lifeguards everyone who rides a kayak must wear a personal flotation device (life jacket) Only campers who have successfully completed the deep water challenge at the pool have access to the kayaks (successful completion indicated by a wrist band). Campers without deep water bands may use the kayaks with a responsible adult staff, or volunteers. Maximum of two people per kayak (only for the kayaks with two seats) minimum of one person per kayak unless using a two person kayak No standing in a kayak (unless you want to smell like rotten fish for a week) Only kayak within the designated area as defined by the lifeguard. Remember this basic rule: “if you can’t see the lifeguard, the lifeguard can’t see you”!!! Basic Kayaking instruction : Paddle side to side using the double-bladed paddle used to operate kayaks Draw each end of the paddle back through the water keeping the blade completely submerged until it is in line with your body. Remove the blade from the water and repeat this process Which is called a stroke to turn right: paddle on the left; To turn left: paddle on the right Fire Drill: Campers are familiarized with the fire alarm. If they hear a fire alarm, they need to calmly and quietly go with their cabins and chaperones and head to the giant metal cross outside by the waterfront. After that, they wait there all together until told otherwise by camp staff or leaders. A practice fire drill will be performed so the campers can become more
familiar with the procedure. They will run through the entire scenario of the fire drill. Tornado Drill: Campers are familiarized with the tornado alarm. If they hear a tornado alarm, they need to calmly and quietly go with their cabins and chaperones and head to either the bottom of the chamberlain or to the gym (whichever is closest). After that, they wait there all together until told otherwise by camp staff or leaders.